How to write an apology letter for a late payment

If you miss a payment or make a late payment, write a letter of apology to the creditor. This letter tells the creditor what happened and how you intend to pay on time in the future. Briefly explain why you couldn't pay and how you have resolved the problem. This can help prevent negative notes on your credit report and it assures the creditor that you are responsible.

Include your information at the top. On the top left-hand side of the letter, date the letter and write "From" followed by your name and address, phone, account number and e-mail, if you use it.

Below your information, write "To" followed by the creditor's name and address. Just below that, address the letter by writing "Dear" followed by the person or business name.

State what the letter is about. An apology letter for a late payment should be very brief and concise. Begin by stating the invoice, reference or account number for which the payment was made late. You can state it by writing, "In reference to" followed by this number.

Include information about an enclosed payment. List the check number and amount of the payment you have enclosed within the letter. If you added a late fee to the payment amount, state the amount due, the late fee amount and the total of the enclosed check.

Offer an apology. Tell the creditor that you are sincerely sorry. Use words that are genuine and let him know that you hope this does not happen again.

Reassure the creditor. Offer the reason why the payment is late. You may have overlooked the payment, been out of town or waited to receive money before you paid the bill. Reassure him by stating that you have every intention of paying the entire bill due and this is not a reflection of future payments.

Close the letter. Thank the creditor for the opportunity to do business with him and sign the letter "Sincerely" followed by your name.

Warning

Some large corporations ask that you send correspondence to a different address than the payment address. Make sure you send your payment to the normal address and send your letter where the company directs you.

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About the Author

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.

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