How to Write a Letter to an Employee Asking to Return Their Uniform
After an employee quits or is fired from a job, the business often expects that he return his uniform to the company. Many companies provide uniforms to employees to wear, but they actually belong to the company. When the employee leaves the job, he must return the uniform to avoid paying the company for it.
Companies often must write demand letters to employees when this occurs in order to receive the uniforms back. These letters are easily created by using a word processing program.
Open up a blank document. Using any type of word processing program, open a document, name it and save the file.
Use company letterhead. If this is not available, insert the company's name, address and contact information at the top of the document. Date the letter.
Address the letter. Type in the employee's name and address and begin the letter by writing "To" followed by the employee's name.
State the purpose of the letter. Clearly outline that this letter is a demand for the employee to return his uniform. Many companies require their employees to sign agreements when they receive the uniforms initially. This procedure helps protect the company from this problem and is useful when employees do not comply. If you have a signed copy of this type of document, include details from the contract and include a copy with the letter.
State when you expect it to be returned by. Include a specific date you expect it back, giving the individual enough time to return it. Explain that if she does not return it by that date, you will take further action to retrieve the item.
Sign the letter. Close the letter by writing "Yours Respectfully" or "Sincerely" followed by your name.
Print and mail the letter. After printing the document, sign your name and mail it to the individual. Companies often mail this type of letter using certified mail to ensure that the individual receives it.
- Enclose a bill for the amount of the uniform with this letter. This may cause the employee to have more incentive to return it instead of paying the costs of it.