Business Category Business: career motivation and tips to move ahead

How to write a letter requesting additional staff

Work force management is a key aspect of business development. As such, when requesting to add new staff, you must ensure that you are bringing in the right people and the right number of people.

The pros of bringing in additional employees, such as the expertise and job skills that new staff can bring, or the potential to allow current employees to spend more time on other tasks, must justify the cons, in terms of resource outlays. Write a letter to your employer or a higher-management employee, convincing him that adding new staff is more of a business asset than a liability.

Describe the conditions that have led to a need for extra staff. For instance, if your employees are legitimately overworked, want to take on more tasks or spend more time on current tasks, you might decide to take on new staff. Alternatively, you may see an opportunity for growth and would like to take a calculated risk in the form of a larger work force or you think you need employees with a certain skill set to help your company expand. In your letter, elaborate on your reasons for wanting more staff.

Quantify the costs of taking on new staff as well as the financial benefits of extra staff to the company. Consider salaries and the costs of training and providing benefits to new employees.

Explain how you will integrate new staff into your team and restructure existing roles in the event of new staff.

Elaborate on the consequences of not hiring new staff, in terms of the inability to expand the company and satisfy customers. If possible, research the effects of similar cases of understaffing and cite quantitative proof that understaffing leads to inefficiency.

Provide a description of the proposed jobs. Include the duties that the employees will be expected to perform, the expected standards of performance, the working conditions, the people to whom the employees will be expected to report and the standards of acceptable behaviour. Providing management-level employees with a concrete description of the staff you have in mind will help to reassure them that your new hires are intended to concretely benefit the company.