How to Write a Legal Receipt

If you are selling items, you will need to create receipts to give to the individuals who purchase your products. When you are writing a receipt, it is important that you follow your state's law on receipts. Writing a legal receipt may seem difficult, but it can be done, once you have the correct format. A receipt should detail what the person bought and the cost of the item. The receipt should also include the seller's name and address.

Compile the information needed to create the receipt. You will need the amount of money received, the date, the company or the person that paid, the method of payment, and the reason for payment.

Type the receipt so it looks professional. You can use your computer's word-processing software or you can use a typewriter, if a computer is not available.

Include your name and contact information at the top of the receipt. Continue by typing the buyer's full name under your information. The website Write A Writing states that you should also include the date the transaction took place in the month-date-year format. This format is needed for tax and warranty purposes. The date goes directly under the buyer's full name.

Describe the product that you sold. Describing the product may include adding the quantity and any other information that might be useful.

Place the total amount of the item underneath the product description. You can also place the type of transaction next to the total amount. The type of transaction is the method of payment received for the item. For example, if the buyer paid with cash, write "cash" as the type of transaction. If the buyer paid by credit or debit, include the type of debit or credit card they used.

Leave room for you and the buyer to sign the receipt. Make copies of the receipt once you and the buyer have signed. Having both the seller and buyer sign the receipt proves that both understand the information that was placed on the receipt.


Vantage Viewpoint Merchants states that many states require sellers and merchants to block the credit card numbers on their receipts, leaving only the last four digits of the number on the receipt.

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About the Author

Based in New Jersey, Ashley Leonard has been writing professionally since 2007. Her articles have appeared on and various other websites. Leonard holds a Bachelor of Arts in communications from Marymount Manhattan College.

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