How to Write Receipts

Businesses document sales to customers by writing receipts. Some businesses print receipts through a cash register, others through a computer and many still hand-write receipts. A receipt contains several key pieces of information. Receipts allow businesses to track sales and customers to have a written record of a purchase. When writing receipts, many businesses use carbonless receipt books which provide two copies of the same receipt.

Purchase a carbonless sales receipt book. This type of receipt book contains blanks for you to fill out. It also provides a copy of the original sales receipt, requiring you to write the information only one time and yet have two receipts.

Write in your company name. You should also write in your company address and phone number. Place the date of the transaction on the appropriate line.

Fill in the items sold. A receipt book contains lines used to fill in the items sold. Most receipt books contain a place for an item number, description, unit price and total per line. For each item the customer purchases, write the information in line by line, including total costs for each line.

Total the bill. Add up all total amounts and place this amount in the subtotal spot on the receipt form. Below that is typically a line for tax; which generally is included for almost all sales. Calculate the amount of sales tax and add this amount to the total amount. Place a grand total at the bottom of the receipt. Many companies circle or highlight this amount to make it more distinctive.

Specify the payment type. Customers generally have the option of paying with cash, check or credit card. It is important to record this to prevent any questions in the future regarding how a particular bill was paid.

Sign the receipt. Place your signature somewhere on the receipt and then tear the receipt out. Since there are two copies, the business keeps one and gives the other to the customer. Normally the business keeps the copy and gives the original to the customer.

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Things Needed

  • Carbonless receipt book
  • Pen
  • Calculator

About the Author

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.

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