How to Respond to an Interview Invitation

Searching for a job that matches your skills and interests can be time consuming. Job interviews usually give you insight on working for a specific company. However, once you land an interview, it is important to know how to accept the interview invitation in a professional way. Keep in mind a few guidelines when you contact an employer to accept an interview.

Prepare for calls from employers. Keep pencil and paper close to the phone so you can write down directions or other details you will need for the interview. Make yourself available to take calls during business hours. If you are unable to take calls during business hours, ensure that you have a voice mail system that will let you easily retrieve messages from potential employers.

Set aside time to return calls to potential employers. Block out a time of at least 15 minutes so that you do not sound rushed or have to end the call prematurely.

Check your e-mail for interview invitations. Some employers prefer to contact potential employees through e-mail instead of over the phone.

Contact the employer in the same manner that he or she contacted you. For instance, if the employer contacted you via e-mail, respond with an e-mail in return. If the employer called you over the phone, return the call and ask to speak with the same person who called.

Accept the interview in a professional manner. Thank the employer for the interview opportunity. Collect all of the information you will need for the interview. Do not keep the employer on the phone longer than necessary.

Attend the job interview. Wear professional, clean attire for the interview. After the interview, thank the employer for his or her time. Follow up with a thank you by calling, e-mailing or sending a letter within three days of the interview.


If your interview is set for more than a week from the initial date of contact with the employer, call to confirm your interview the day before it is scheduled. If your interview is set for less than a week from the initial date of contact with the employer, there is no need to call and confirm your interview date.

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About the Author

Residing in Raleigh, North Carolina, Fahlen Brown started her freelance writing career in 2011. She currently writes eHow articles and has held jobs in the administrative and customer service fields. Fahlen has a Bachelor of Arts degree in English from Meredith College.

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